House Officer FAQs
Once you begin orientation at SVM, read the House Officer Manual. This will provide a good overview of various tasks and resources pertinent to your roles.
When is orientation?
Currently, orientation for all rotating interns is mid- June on the third Monday. Specialty Interns and Residents will receive orientation mid-July on the third Monday. It may last the entire week depending on scheduling. House Officers will be sent the schedule closer to the date of hire via email.
Which licenses must I obtain?
VCS will work with you to obtain your Louisiana Veterinary Faculty (Faculty), Controlled Dangerous Substance (CDS), and Drug Enforcement Administration (DEA) licenses. If not already obtained, the license applications will be submitted in succession.
How do I obtain the Faculty license?
The Faculty license is issued to any qualified applicant who is employed by a college or university in Louisiana and who is involved in the instructional program of undergraduate or graduate veterinary medical students. A successful application to the Louisiana Board of Veterinary Medicine will have:
- All sections completed in legible writing
- A DVM (or equivalent) diploma copy OR official veterinary medical school transcripts noting conferral date
- Copy of active state license (online verifications are not acceptable) OR copy of internship/residency completion certificate
VCS will pay $100 toward the initial application fee and the renewal fee if necessary. Start your Faculty License application as soon as you have your documents ready. The application and documents listed above should be sent directly to VCS, not to the Board of Veterinary Medicine. Applicants will be sent a copy of the license once successfully processed.
How do I obtain the CDS and DEA licenses?
After you obtain the Faculty or LA Individual license, you may apply for the CDS license. The CDS license is granted by the State to work with controlled substances. It is supplied to the DEA to demonstrate eligibility for a DEA registration. In Louisiana, one must possess both a CDS license and a DEA registration to manufacture, distribute, procure, possess, prescribe, dispense, or conduct research with controlled substances. A successful application to the Louisiana Board of Pharmacy will have:
- All sections completed in legible writing
- Faculty or LA Individual license number
- A copy of the Social Security Number (SSN) card with your signature
- Application with an original, "fresh ink" signature - do not digitally sign or use a stamp.
VCS will pay $20 toward the initial application fee and the renewal fee if necessary. Start your CDS License application as soon as you have your documents ready. The application and documents listed above should be sent directly to VCS, not to the Board of Pharmacy. Applicants will be sent a copy of the license once successfully processed. After you obtain the CDS license, you may apply for the DEA license using Form 224. Specific instructions will be emailed to incoming House Officers concerning the completion of the DEA application.
How can I verify my license information or request reprints?
The Louisiana Board of Veterinary Medicine publishes a DIrectory of Louisiana Veterinarians of active DVM licenses in Louisiana. View the listing to learn your Faculty or LA Individual license number and expiration date. The House Officer contact can reprint your license if necessary.
The Louisiana Board of Pharmacy has a License Lookup feature. In addition to learning your CDS license information, you may print a copy of the license.
To find your DEA license information, you need your DEA number or DEA application ID number, and Social Security Number (SSN). Use DEA Form 223 to view and print your certificate.
What is the LaCarte card?
The LaCarte card is a University corporate credit card issued to authorized employees for the purpose of making small dollar purchases. VCS will submit applications on behalf of House Officers that require the card upon arrival. Currently, applications are submitted for all Residents. If you are an Intern, please consult with your program supervisor to learn whether a LaCarte card is necessary. Cardholders are required to sign the LaCarte Agreement and complete a LaCarte training. Be sure to read PM-78 LaCarte Card Program Policy before requesting the card.
The end of my training is approaching, what do I need to do before I leave?
House Officers are required to complete the Clearance Checklist before leaving the SVM. The checklist is a way for any SVM authorities to address any obligations before your departure. A signature indicates no further obligations.
If you have trouble accessing the document(s), please email Maurice Kirksey at firstname.lastname@example.org for assistance.