Request for Remote Participation in Graduate Committees
A single committee member, other than the Dean's Representative, the candidate, or the Committee Chair, can participate in a Master’s Exam, a Doctoral Degree Audit and Request for General Examination, or a Doctoral Final Exam remotely through VoIP (Voice over Internet Protocol) programs such as Skype without receiving permission from the Graduate School.
The program chosen must permit real-time, two-way exchange of visual information (e.g., presentation slides) and dialogue among the committee members and the student .to assure participation when physical presence is unfeasible. The individual participating remotely can never be the Dean’s Representative. Under extraordinary circumstances, the student, the Committee Chair, or a second committee member may need to participate remotely. Those circumstances will require approval by the Vice Provost of Graduate Studies. Any such exam taking place without the required approval will be invalid and require re-taking.
The responsibility for arranging, testing, and assuring an operative connection and time-zone arrangements rests upon the student and the Committee Chair. If a formal Request for Remote Participation is necessary, the form must be completed and submitted to the Graduate School, along with the request for examination, at least three weeks prior to the date of the examination and by the current semester deadline for graduation, if applicable. Emergency requests, such as those caused by medical needs, will be considered on an ad hoc basis.