LSU Procurement has relocated to its new location. While our address has changed, our commitment to serving the LSU system remains the same. We look forward to continuing to support your procurement needs from our new office.

New Office Location:
3960 W. Lakeshore Dr
Baton Rouge, LA 70808

For questions or assistance, please contact LSU Procurement at puchase@lsu.edu or 225-578-2176.

Departments must monitor and manage their software renewals to prevent delays in renewal terms and potential interruptions in service. Renewals are not automatic and may require the review of supplemental contracts, agreements or order forms. 

Reminders

• Review Upcoming Renewals Early: Request a supplier quote for upcoming renewal year(s). This should be completed 30-90 days prior to the expiration of the current term depending upon the complexity of the renewal.
• Obtain Current Approvals: Request the necessary software acquisition approvals for your campus for the upcoming term. Approvals from previous years will not be accepted.
• Submit Requisition to Procurement: Route all contracts or agreements for software renewals to Procurement for review using the appropriate requisition type. Departments do not have authority to sign renewal contracts or agreements on behalf of the University.

Per R.S. 38:2212 (0)(2)(b) – “No public entity shall issue or cause to be issued any addenda modifying the bidding documents within a period of seventy-two hours prior to the advertised time for the opening of bids, excluding Saturdays, Sundays, and any other legal holidays; however, if the necessity arises to issue an addendum modifying the bidding documents within the seventy-two-hour period prior to the advertised time for the opening of bids, then the opening of bids shall be extended for at least seven but not more than twenty-one working days, without the requirement of readvertising as provided by Subsection A of this Section. The addendum shall state the revised time and date for the opening of bids.”

Procurement conducts bids openings on Tuesday and Thursdays. 

• For the Tuesday bid opening, the deadline for an addendum to appear on Centerline is the prior Thursday by 11:00 am. 
• For the Thursday bid opening, the deadline for an addendum to appear on Centerline is the prior Monday by 11:00 am.    

Effectively immediately, if Procurement does not receive the final addendum (with all required attachments included) for a project a full 24 hours before the Centerline deadline, the bid due date will be extended to allow time for the addendum to be finalized and posted by the deadline.

To ensure Procurement has sufficient lead time to review and negotiate terms and conditions for purchases required before the Christmas break (December 24, 2026 – January 1, 2027), requisitions, including any agreements requiring negotiation or review, must be submitted by close of business on Wednesday, November 25, 2026.

Please note that submission by the deadline does not guarantee execution. Completion depends on various factors, including the supplier’s responsiveness and willingness to align with LSU and State of Louisiana contracting requirements.

During Fiscal Year 2027 YTD (7/1/2026 – 9/22/2026)
LSU departments have retained $62,991.93 in their budgets by promptly receiving and paying invoices.

Since being enabled in Workday (5/1/2021 – 9/22/2026)
LSU departments have retained $1,144,513.87 in their budgets by promptly receiving and paying invoices.

Approximately $385,042.45 was lost by not paying within the prompt payment/early payment discount timeframe.

Best Practice Reminders

• Suppliers should be sending invoices directly to LSU Accounts Payable & Travel at aptravel@lsu.edu.
  • If Suppliers are sending invoices to department end users, it drastically reduces the opportunity for the invoice to get reviewed, transferred to Accounts Payable, loaded into Workday and paid within the prompt payment term timeframe.
• Departments are reminded to review deliveries and approve/process LSU master contract and Workday B2B catalog supplier invoices timely. 

Suppliers Offering Prompt/Early Payment Discounts

Departments are reminded that the following LSU master contract and Workday B2B catalog suppliers offer prompt payment terms and early payment discounts:

• Airgas (1% 10, Net 30)
• Avantor delivered by VWR (3% 30, Net 30)
• Cintas (2% 15, Net 30)
• Fisher Scientific (2% 10, Net 30)
• Forty Nine Degrees (2% 10, Net 30)
• Genuine Parts Co. dba NAPA Auto (1% 10, Net 30)
• Grainger (2% 10, Net 30)
• HD Supply (2% 10, Net 30)
• Medline Industries (1% 10, Net 30)
• MWI Veterinary Supply (2% 10, Net 30)
• ODP Business Solutions (1% 15, Net 30)
• Specialty Underwriters LLC  (2% 10, Net 30)
• Staples Business (1% 10, Net 30)
• Steelcase via Frost Barber of LA (2% 10, Net 30)
• Thomas Scientific (1% 10, Net 30)

We have recently seen an increase in UPS delivery issues caused by incorrect delivery information being entered on non-PO orders. It is important to remember that the delivery address and billing address for LaCarte purchases are not the same.

As outlined in PM-78, LaCarte Card Program Policy, the billing address for LaCarte card purchases must always be the designated Accounting Services address managing your campus LaCarte cards.

Office of Accounting Services (All campuses except AgCenter):
204 Thomas Boyd Hall
Baton Rouge, LA 70803

AgCenter Accounting Services:
103 J Norman Efferson Hall
Baton Rouge, LA 70803

When making purchases with your LaCarte card, please ensure that the delivery address provided to the supplier is your department's designated campus delivery address. Items should not be delivered to the Office of Accounting Services or LSU Procurement.

Using the correct delivery and billing addresses helps ensure that purchases arrive at the appropriate location and prevents delays or issues with payment processing.

New Workday Punchout (B2B) Catalog

• Lowe’s Pro Supply
  
  • Workday punchout (B2B) catalog officially launched in Workday on Tuesday, August 10th.

• If there is a change to the supplier contact representative on an existing supplier record, departments should obtain updated contact information from the supplier and forward requested changes to the Supplier Help Desk at suppliers@lsu.edu. The Help Desk will advise of next steps to update the record. Do not have the supplier re-enroll or enter a supplier change to the record.

• Departments are encouraged to review the Procurement Staff webpage to identify the appropriate contact for purchasing questions. While procurement processes are generally consistent, some commodities may have unique requirements or approvals. For example, catering purchases may require different procedures than office supply purchases.

Procurement offers training sessions for faculty, staff, and students who are involved in initiating or approving procurement transactions. These sessions are open to all system employees, not just those pursuing purchase agent delegation.

Whether you're new to procurement or just need a refresher, we welcome participants from all system campuses. Come learn, ask questions, and feel more confident navigating procurement processes!

If you are interested in additional training not currently offered, please email LSU Procurement at purchase@lsu.edu.