Event Management | LSU Auxiliary Services

Event Management

 LSU Auxiliary Services Event Management Office is responsible for the reservation of event spaces in and around the LSU Student Union.  We are excited that you are considering the LSU Student Union for your upcoming event! Our goal is to make your event successful with as little stress as possible!


Your safety is important to us! In line with University guidelines, the LSU Student Union will have the following additional policies and procedures:

  • We are currently accepting reservation requests for the Fall 2020 semester only, beginning Saturday, August 15th.
  • Approval from the LSU Emergency Operations Center is required for all meetings and events with over 10 in-person attendees by 9:00 a.m., two business days prior to your meeting or event or it will be cancelled. Please visit the LSU EOC webpage for more information on that process.
  • All meetings and events will be limited by the Louisiana Governor’s guidance that is in place at the time the event is requested, not to exceed 100 in-person attendees AND the capacities listed by each room below.
  • Each meeting and event room will have a permanent set up that cannot be altered or moved for individual events. If the room is not listed below, it is not available for reservations in the Fall 2020 semester.
  • The University will not be supplying tables for Free Speech Alley. Registered Student Organizations and Departments can still table in that area by supplying their own table.
  • In-person attendees should follow current CDC guidelines for physical distancing and personal hygiene.
  • Face coverings are required.
  • All rooms will have at least one hour blocked between meetings and events to allow our staff to thoroughly clean. This will include all physical equipment, audio visual equipment, and highly touched surfaces such as light switches and doorknobs.

Please learn more about each meeting and event room below. The Event Management staff is available Monday – Friday, 8:00 a.m. – 4:30 p.m. (excluding University closures or holidays) via email at unionem@lsu.edu.

Space Options

Barataria – 319

Located on the third floor, this room has fixed seating for 6. (The original capacity was 12 but is limited to 50% capacity for the Fall 2020 semester.)

This room features dedicated audio visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines.


Caddo – 305

Located on the third floor, this room has fixed seating for 7. (The original capacity was 14 but is limited to 50% capacity for the Fall 2020 semester.)

This room features dedicated audio visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines. This room does have a glass wall making activities visible.


Capital Chamber – 329

Located on the third floor, this room has fixed seating for 32. (The original capacity was 64 but is limited to 50% capacity for the Fall 2020 semester.)

This room features dedicated audio visual equipment that includes a PC, presentation monitor, audio, and amplified podium. Access to this equipment must be requested by our deadlines.


Catahoula – 302D

Located on the third floor, this room is tucked away and has fixed seating for 7. (The original capacity of the room was 14 but is limited to 50% capacity for the Fall 2020 semester.)

This room features dedicated audio visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines.


Council – 312

Located on the third floor, this room has fixed seating for 8. (The original capacity of the room was 16 but is limited to 50% capacity for the Fall 2020 semester.)

This room features dedicated audio visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines.


Orleans – 302A

Located on the third floor, this room is tucked away and has fixed seating for 6. (The original capacity of the room was 12 but is limited to 50% capacity for the Fall 2020 semester.)

This room features dedicated audio visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines.


Ouachita – 302B

Located on the third floor, this room is tucked away and has fixed seating for 6. (The original capacity of the room was 12 but is limited to 50% capacity for the Fall 2020 semester.)

This room features dedicated audio visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines.


Tchoupitoulas – 452

Located on the fourth floor, this room has fixed seating for 6. (The original capacity of the room was 12 but is limited to 50% capacity for the Fall 2020 semester.)

This room features dedicated audio visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines.


Vermilion – 308

Located on the third floor, this room has fixed seating for 4. (The original capacity of the room was 8 but is limited to 50% capacity for the Fall 2020 semester.)

This room features dedicated audio visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines. This room does have a glass wall making activities visible.

Atchafalaya – 339

Located on the third floor, this room will be set to dining seating for 40. (The original capacity of the room was 140 but will be limited to 40 physically distanced for the Fall 2020 semester.)

This space features a dedicated presentation screen and projector. Access to this equipment must be requested by our deadlines. Additional audio visual equipment requests, such as microphones or laptops, would be appropriate in this space.


Castilian Room – 304

Located on the third floor, this room will be set to lecture seating for 18. (The original capacity of the room was 50 but will be limited to 18 physically distanced for the Fall 2020 semester.)

This space can be set to include a screen, projector, laptop, and podium. Access to this equipment must be requested by our deadlines. This room does feature carpeted floors and a glass wall making activities visible.


International – 303

Located on the third floor, this room will be set to lecture seating for 18. (The original capacity of the room was 70 but will be limited to 18 physically distanced for the Fall 2020 semester.)

This room features dedicated audio visual equipment that includes a PC, presentation monitor, and audio. Access to this equipment must be requested by our deadlines.


Red River – 323

Located on the third floor, this room will be set to lecture seating for 12. (The original capacity of the room was 50 but will be limited to 12 physically distanced for the Fall 2020 semester.)

This space can be set to include a screen, projector, laptop, and podium. Access to this equipment must be requested by our deadlines.


Vieux Carre – 325

Located on the third floor, this room will be set to lecture seating for 20. (The original capacity of the room was 80 but will be limited to 20 physically distanced for the Fall 2020 semester.)

This space can be set to include a screen, projector, laptop, and podium. Access to this equipment must be requested by our deadlines.

The Event Management Office also accepts reservation requests for certain outside areas on the LSU campus to include:

  • Acadian Field
  • Greek Theater
  • Memorial Tower Steps
  • Natatorium Field
  • Oak Grove
  • Old Front Nine
  • Parade Ground
  • Tower Drive
parade ground
free speech circle
parade ground different view

union theater

A fixed seating facility which requires ushers and stage personnel. Accommodates Off-Broadway plays, lecture series, dance recitals, musical concerts, and various types of events. For booking, visit the Union Theatre website.

The Event Management Office can supply audio visual and physical equipment for meetings and events in the LSU Student Union. These have to be requested by the appropriate deadline. Please review the list below for details and access prices (when applicable).

Physical Equipment


Sign Stands & Stanchions
Prices: Provided upon request at no charge.

Podiums
Prices: Provided upon request at no charge.

Portable Panels
Prices: $25 (when applicable)

Flags
Prices: Provided upon request at no charge.

Trash Cans
Prices: Provided upon request at no charge.

 

Audio Visual Access

All of our conference rooms feature PCs, large presentation monitors, and audio. The Atchafalaya, Magnolia, and International rooms also has dedicated audio visual. Access to the equipment must be requested by the deadlines.
Prices: $50 access fee, when applicable.

Presentation Equipment

  •  Laptop: $80 (when applicable)
  • Screens: $25 (when applicable)
  • Rear view Screen: $50 (when applicable)
  • Data Projectors: $80 (when applicable)
  • AV Carts: No Charge
  • Podium Microphones: No charge
  • Microphones (wired): $15 (when applicable)
  • Microphones (wireless, lapel): $30 (when applicable)
  • PCDI: No charge
  • Portable Sound System: $100 (when applicable)
  • LED Color Lights: $30 (when applicable)
  • Portable TV/VCR/DVD Combo: $50 (when applicable)
  • DVD Player: $30 (when applicable)

  • How do I request EOC Approval? Please visit the EOC webpage for information on that process.
  • Which catering vendors are allowed in the LSU Student Union? We allow any approved LSU catering vendor to serve food or beverages in the LSU Student Union.
  • Do you have a map of the LSU Student Union? Absolutely! Please request that from unionem@lsu.edu.
  • What is the approval process for a Registered Student Organization? Please complete the Event Management – Reserve a Space Request Form. If the space is available, you will receive a tentative confirmation. Your confirmation remains tentative until we receive TigerLink approval. We do require TigerLink approval by 9:00 a.m. two business days before your event. If we do not receive that approval notification, your event will be cancelled. Please review our Student Event Management Policies as well as the Event Flow Chart for Registered Student Organizations via LSU Campus Life
  • Where do I get tables, chairs, or other equipment for the LSU Parade Ground? Please contact LSU Facility Services at workcon@lsu.edu or 225-578-3186.
  • How do I get power set up for events on the LSU Parade Ground? Please contact LSU Facility Services at workcon@lsu.edu or 225-578-3186.
  • How do I reserve parking for my event in the LSU Student Union? Please complete the Reserved Space Request Form with LSU Parking
  • How do I set up guest wi-fi for my non-LSU event guests? LSU Faculty and Staff can request a NetGuest Account for campus visitor. Please complete the form with LSU ITS
  • Can I display flyers or signage in the LSU Student Union? The only location that flyers can be placed in the LSU Student Union is the community board on the first floor. Signs cannot be taped to any portion of the walls, columns, or doors. Requesting digital signage will not be available for the Fall 2020 semester.
  • What are the definitions of the different set up options?
    - Lecture Seating: Rows of Chairs only
    - Dining Seating: Round tables with Chairs 
     


Looking to cater your event/ meeting? Please order from approved LSU catering vendors

Approved LSU Catering Vendor List

 

Reservation Guidelines

LSU Student Organizations

LSU DePARTMENT / DIVISIONS

Off-Campus Entities

Contact

Phone: 225-578-5959
Email:  unionem@lsu.edu


Address
Event Management Office
310 LSU Student Union
Baton Rouge, LA 70803 

 

LSU STUDENT UNION BUILDING POLICIES